A flawless check-in, without queues and without manual work
Scan the ticket at the door and you know straight away who is inside, who you are still expecting and what type of visitor is standing in front of you. The personalised badge comes out immediately, including for anyone who only signs up on the day itself.
[No more queue out of the door. For the first time, our hosts had time to spare for the visitors.]
In fifteen minutes you will know exactly how it works for your event. No obligation.
Indicative. Replace with a real product photo.
Your check-in currently costs you too much time and manual work
Plenty of check-in desks still run on manual work: sorting badges in advance, keeping lists up to date and hunting for the right name at the door. That costs time, it slows the flow of people, and it is the exact moment your visitor forms their first impression of your event.
Late nights beforehand.
Sorting badges into alphabetical order until the small hours, then folding them and slipping them into holders.
A queue at the door.
Visitors stand and wait while someone searches through the pile for the right badge.
Handwritten badges.
Anyone who signs up on the day gets a badge without a QR code, which is useless for lead scanning.
Keeping track on paper.
Ticking off arrivals in a spreadsheet, then writing the whole thing up again by hand afterwards.
No view of who is in front of you.
You cannot tell whether you are welcoming a VIP, a speaker or an exhibitor.
No longer scalable.
Your event keeps growing, but this way of working has run out of road.
One system that handles your entire check-in
Your visitors scan their ticket, the badge rolls out and you keep a real-time overview. Here is what changes compared with the way it usually goes:
| How it usually goes | With Event check-in from Let's Get Digital |
|---|---|
| The evening before, you sort every badge alphabetically and slide them into holders. | Badges are only printed once someone checks in. No late nights and no stacks of unused badges. |
| At the door the queue grows while someone looks for the right badge. | One scan of the QR code and the right badge comes out in seconds. Your visitor simply walks straight through. |
| Late registrations get a handwritten badge with no QR code. | Everyone gets the same professional badge with a QR code, including anyone who has only just signed up. |
| You tick off arrivals in a spreadsheet and write it all up by hand afterwards. | You can see in real time who is inside and who you are still expecting. The figures are ready for you the moment the doors close. |
| You cannot tell whether a visitor, a VIP or an exhibitor is standing in front of you. | Colours and badge types make every type of visitor instantly recognisable. |
| A typo, or a colleague turning up instead of the person who booked, can no longer be corrected on the badge. | You change a name or fix a typo on the spot and print the correct badge immediately. |
| Your event grows and your approach starts hitting its limits. | You scale up with extra scan points or printers, exactly when you need them. |
How many scan points do I need?
Enter your visitor numbers and the arrival window you have in mind, and see straight away how many scan points you need for a smooth check-in without a queue. Leave your email address for the full tailored advice.
Work it out
An indication based on the realistic throughput per scan point. In the demo we make it exact for your event.
- A setup that handles the peak, without a queue
- The complete setup: scan points, printers and desks
- A first investment indication for your setup
- How much time and how many hosts you save
Your tailored advice
- Virtually no queue. With the recommended setup the wait stays under two minutes, even at the peak.
- The complete setup: 5 scan points as a basis, 6 at the peak, plus 2 backup printers and one desk for exceptions.
- Investment from € x.xxx for this setup.
- You save the evening before — no sorting or folding — and with self check-in you need fewer hosts at the door.
Build your check-in the way your event needs it
From on-site badge printing to real-time insight and lead scanning. You pick exactly the parts that suit your event, and we make sure they work together seamlessly.
On-site badge printing
Personalised, full-colour badges in seconds, printed the moment someone checks in. The right design is applied automatically per group, with no preparation beforehand.
Lead scanning for exhibitors
Exhibitors scan the QR code on the badge and follow up on their leads straight away.
Event registration
Connects seamlessly to your sign-up process, so all the data is already in place by the time check-in starts.
Ticketing
Sell and manage different ticket types that feed directly into the badges and the check-in.
Real-time attendance insight
See live who is inside, who you are still expecting and what your no-show rate is. With check-in and check-out you also know how long someone was present, which is useful for accreditation. Export it all with a single click.
Visitor types & colour coding
VIPs, speakers, exhibitors and visitors are recognisable at a glance, even across different ticket types.
Self check-in
Let visitors check themselves in at a kiosk or on their own phone. Fewer hosts, shorter queues.
Session & workshop check-in
Scan the badge at breakout sessions, admit only the visitors who registered, and see exactly who was where afterwards.
A badge that genuinely moves your event forward
On-site badge printing does not only solve your check-in. It adds value on the day itself as well.
Easier networking
Name and job title are printed on the badge, so visitors recognise each other more quickly and conversations start more easily.
Sponsor value & extra revenue
Place sponsor logos on the badge or in branded cases. That gives your sponsors more exposure and creates an additional source of income.
A personal welcome
Your hosts get a prompt the moment they check in a VIP or a speaker, so they can greet that person personally on the spot.
You are not on your own on the day itself
An engineer from Let's Get Digital arrives well before the doors open, builds the check-in, tests everything and briefs your hosts. Throughout the arrival window that person stays your point of contact, so you can concentrate on your event instead of on the technology.
- Build, test and briefing before the first visitor arrives.
- A fixed point of contact on site for the whole of the check-in.
- One system from registration through to follow-up, with no separate suppliers pointing at each other.
If something comes up?
Then there is someone standing next to you who fixes it. No digging through manuals and no waiting for a helpdesk in the middle of your arrival window.
The check-in playbook
Everything you arrange before and on the day itself for a flawless check-in, gathered into one clear checklist. From badge design and ticket types to the number of scan points and the plan for the arrival window. Use it at your next event, even if you are not working with us yet.
How your check-in unfolds
This is what you can expect from us, from the first conversation through to the data after the doors close.
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Intake & advice
We go through your event, your visitor numbers and your ticket types, and put together the right check-in.
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Badge design & setup
We prepare the badge in your house style and configure the software. You do not have to sort a thing.
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Engineer on site
Our engineer arrives well before the doors open, builds everything, tests it and briefs your hosts.
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Live check-in
Your visitors scan their ticket, the badge rolls out and you see in real time who is inside.
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Data afterwards
You receive attendance, no-shows and session insights, ready for your follow-up.
Trusted by more than 5,000 events
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Suitable for every B2B event
- Trade fairs and exhibitions
- Networking events and summits
- Congresses and conferences
- Karriereveranstaltungen
- Open days and customer days
- Internal events
Good to know
Ready to make your next check-in flawless?
Book a free demo and discover in fifteen minutes how Event check-in works for your event. No obligation, with immediate advice for your type of event.
