Are you still folding badges the night before your event?
You do not have to any more. With on-site badge printing the right badge rolls out effortlessly and in full colour the moment your visitor checks in. No stacks prepared in advance, no fuss, and a name or a typo is something you simply fix on the spot.
- 1. Scan
- 2. Click
- 3. Done
No more long queues, your visitor simply walks straight through.
In fifteen minutes you will know exactly what badge printing gets you at your event. No obligation.
With more than 3,500 events of experience behind us.
Indicative. Replace with a real product photo of a printer or badge.
Printing everything in advance? That backfires on the day
Having badges printed in advance means committing days beforehand to who is coming, and sorting and folding until late. But on the day it always turns out differently. And check-in happens to be the very first moment your visitor forms an impression of your event. These are the consequences:
Handwritten badges, no QR code.
Anyone who signs up on the day is not in the print run and gets a badge written with a pen. Without a QR code, so it is useless for lead scanning.
Searching through stacks.
Looking up the right pre-printed badge for every visitor takes time, and the queue grows at exactly the moment everyone arrives.
Nothing can be changed any more.
A typo, or a colleague instead of the person who booked: on a pre-printed badge you can no longer put that right.
Separate suppliers.
Registration, badges and scanning run through different parties, while on the day it all has to work as one whole.
Plenty of hands at the door.
Checking people in by hand and handing out badges takes a lot of hosts, precisely in the busiest half hour.
A mountain of waste.
Pre-printed badges for no-shows end up unused in the bin, and plastic badges are almost never recycled.
From printing in advance to printing on the spot
Your visitor scans their ticket, the right badge rolls out and you keep a real-time overview. Here is what changes, at a glance:
| Having badges printed in advance | On-site badge printing from Let's Get Digital |
|---|---|
| The evening before, you sort every badge alphabetically, fold them and slide them into holders. | Badges are only printed once someone checks in. No more late nights and no stacks of unused badges. |
| Anyone who signs up late gets a handwritten badge with no QR code. | Everyone gets the same professional badge with a QR code, including anyone who has only just signed up. Ready for lead scanning. |
| At the door the queue grows while someone looks for the right badge. | One scan and the right badge rolls out in seconds. No searching through stacks, your visitor simply walks straight through. |
| A typo, or a colleague instead of the person who booked, can no longer be corrected. | You change a name or fix a typo on the spot and print the correct badge immediately. |
| Every group gets the same badge, or you sort by type by hand in advance. | Automatically the right design and the right colour per group: VIP, speaker, exhibitor or visitor. |
| The badge is purely a name card and delivers nothing beyond that. | Room for sponsor logos and branded cases. A welcome extra for your budget. |
| You need plenty of hosts to check everyone in by hand and hand out a badge. | Visitors print their own badge through self check-in. Fewer hosts needed, exactly when it is busiest. |
| Separate suppliers for registration, printing and scanning, while it all has to work as one whole. | One supplier arranges registration, badge and follow-up, built and staffed on site. |
Badge printing is one part of the complete check-in
On-site badge printing is at its strongest as part of the whole check-in: from registration and ticketing through to lead scanning and real-time insight. Everything in one system, from one supplier. It really is that simple.
- Event Registrierung
- Check-in
- Badge printing
- Lead-Generierung
What does on-site badge printing get you?
Enter your visitor numbers and your arrival window and see straight away how many badge printing stations you need. Leave your email address for the full picture: the complete setup, an investment indication and what you save.
Work it out
An indication based on the realistic throughput per station. In the demo we make it exact for your event.
- The complete setup: stations, printers and spares
- A first investment indication for your setup
- How much evening work and wasted badges you save
- What your badge could earn in sponsor value
Your tailored picture
- The complete setup: 3 stations as a basis, 4 at the peak, plus 1 backup printer so an outage never brings you to a standstill.
- Investment from € x.xxx for this setup, including software and on-site support.
- You save the evening before: 7 to 10 hours of sorting, folding and sleeving disappears entirely.
- No waste: 60 to 90 badges that you would now print for no-shows simply never get printed.
- A real badge for everyone: 48 to 72 last-minute registrations still get a professional badge with a QR code.
- Your badge can earn money: with sponsor logos and branded cases the badge becomes an extra source of revenue.
More than a badge out of a printer
On-site badge printing is not just faster. On the day itself it also gives you more control and more value. Here is everything it includes.
Printing on the spot
Personalised, full-colour badges in seconds, printed the moment someone checks in. Nothing to sort in advance and no stacks of unused badges. Effortless.
Automatically the right design per group
VIP, speaker, exhibitor or visitor: every group automatically gets the matching design and the right colour, with no sorting by hand.
Always a QR code
Every badge gets a QR code, including those of last-minute registrations. Ready straight away for lead scanning and session check-in.
Adjust on the spot
A typo, or a colleague instead of the person who booked? Change the name immediately and print the right badge, with no fuss.
Sponsor value & extra revenue
Put sponsor logos on the badge or in a branded holder. Good for your sponsors, and a welcome extra for the budget.
Self check-in at the badge
Let visitors check themselves in at a kiosk and collect their own badge. Fewer hosts needed, shorter queues and more speed.
Real-time overview
Every printed badge is immediately a check-in. See live who is inside, who you are still expecting and what your no-show rate is.
Less waste
You print only what you actually use. No boxes of unused badges for visitors who never turned up.
Easier networking
Name and job title are on the badge, so visitors recognise each other more quickly. That makes introducing them effortless.
A personal welcome
Your hosts get a prompt the moment they check in a VIP or a speaker, so they can welcome that person personally straight away.
An engineer who handles the printing for you
An engineer from Let's Get Digital arrives well before the doors open, builds the stations, loads the badges, tests the printing and briefs your hosts. Throughout the arrival window that person stays your point of contact, so you can concentrate on your event instead of on the technology. Far more relaxed.
- Build, badge loading, a test print and a briefing before the first visitor arrives.
- A backup printer on site, so a breakdown never brings your check-in to a standstill.
- One supplier from registration through badge to follow-up, instead of separate suppliers side by side.
Printer jammed?
Then someone is standing right next to you to fix it, with a backup printer within reach. No digging through manuals in the middle of your arrival window. Promised.
The guide to flawless printing at the door
Everything you arrange beforehand and on the day itself for flawless on-site badge printing, gathered into one clear guide. From badge design per group and the number of stations to the arrival planning and a sustainable badge choice. Useful even if you are not working with Let's Get Digital yet.
How on-site badge printing works
This is what you can expect from us, from the first conversation through to the data after the doors close.
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Intake & advice
We go through your event, your visitor numbers and your ticket types, and work out how many stations you need.
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Badge design
We prepare the badges in your house style, with the right design and the right colour for each group.
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Engineer on site
Our engineer builds the stations, loads the badges, runs a test print and briefs your hosts.
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Printing at the door
Visitors scan their ticket, the right badge rolls out and you see in real time who is inside.
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Data afterwards
You receive attendance, no-shows and session insights, ready for your follow-up.
What organisers notice
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Good to know
Print only what your visitors actually use
Printing in advance is printing on hope: up to 16% of all pre-printed badges end up unused in the bin, and less than 2% of plastic badges are recycled. Print only at the moment itself and most of that waste disappears.
No unused stacks
You print only the badges of visitors who actually check in. No boxes full of pre-printed badges for no-shows that go in the bin afterwards.
Recyclable paper, no plastic
Choose recyclable paper badges without plastic holders, PVC or glue. Thermally printed, so without ink or ribbon. A light, sustainable badge instead of plastic that is almost never recycled.
Fits your sustainability goals
Waste reduction now sits at the top of the list for event organisers. With on-demand printing you score visibly on that, without giving up any professionalism.
Ready to get the night before back?
Book a free demo and discover in fifteen minutes how on-site badge printing works for your event. No obligation, with tailored advice straight away.
