Are you still folding badges the night before your event?
You do not have to any more. With on-site badge printing, the right badge gets printed effortlessly and in full colour the moment your visitor checks in. No stacks prepared in advance, no fuss, and a name or a typo is something you simply fix on the spot.
In fifteen minutes, you will know exactly what badge printing gets you at your event.
With more than 5,000 events of experience.
- 1. Scan
- 2. Click
- 3. Done
No more long queues, your visitor simply walks straight through.
A clean and professional setup.
A Specialist who handles the printing for you
A specialist from Let's Get Digital arrives well before the doors open, builds the stations, loads the badges, tests the printing and briefs your hosts. Throughout the arrival window that person stays your point of contact, so you can concentrate on your event instead of on the technology. Far more relaxed.
- Build, badge loading, a test print and a briefing before the first visitor arrives.
- A backup printer on site, so a breakdown never brings your check-in to a standstill.
- One supplier from registration through badge to follow-up, instead of separate suppliers side by side.
Printer jammed?
Then someone is standing right next to you to fix it, with a backup printer within reach. No digging through manuals in the middle of your arrival window. Promised.
PRINTING EVERYTHING IN ADVANCE? THAT BACKFIRES ON THE DAY
Printing everything in advance means guessing who will show up, then sorting and folding late into the evening. On the day, turnout is always different. And check-in is the first impression your visitor gets of your event. These are the consequences:
Handwritten badges, no QR code.
Anyone who signs up on the day is not in the print run and gets a handwritten badge. Without a QR code, so it is useless for lead scanning.
Searching through stacks.
Looking up the right pre-printed badge for every visitor takes time, and the queue grows at exactly the moment everyone arrives.
Nothing can be changed any more.
A typo, or a colleague instead of the person who booked. On a pre-printed badge, you can no longer put that right.
Separate suppliers
Registration, badges and scanning run through different parties, while on the day it all has to work as one whole.
Plenty of hands at the door
Checking people in by hand and handing out badges takes a lot of hosts, precisely in the busiest half hour.
A mountain of waste
Pre-printed badges for no-shows end up unused in the bin, and plastic badges are almost never recycled.
From printing in advance to printing on the spot
By simply scanning the visitor's QR-code, a badge is directly and automatically printed. The difference:
| Having badges printed in advance | On-site badge printing from Let's Get Digital |
|---|---|
| The evening before, you sort every badge alphabetically, fold them and slide them into holders. | Badges worden pas geprint zodra iemand incheckt. No more late nights en geen stapels ongebruikte badges. |
| Anyone who signs up late gets a handwritten badge with no QR code. | Iedereen krijgt dezelfde professionele badge met een QR code, including anyone who has only just signed up. Ready for lead scanning. |
| Bij de deur groeit de wachtrij terwijl iemand naar de juiste badge zoekt. | One scan and the right badge prints in seconds. No searching through stacks, your visitor simply walks straight through. |
| A typo, or a colleague instead of the person who booked, can no longer be corrected. | Je past ter plekke een naam aan of corrigeeert een typefout en print direct de juiste badge. |
| Every group gets the same badge, or you sort by type by hand in advance. | Automatically the right design and the right colour per group: VIP, speaker, exhibitor or visitor. |
| The badge is purely a name card and delivers nothing beyond that. | Room for sponsor logos and branded cases. A welcome extra for your budget. |
| You need plenty of hosts to check everyone in by hand and hand out a badge. | Visitors print their own badge through self check-in. Fewer hosts needed, exactly when it is busiest. |
| Separate suppliers for registration, printing and scanning, while it all has to work as one whole. | One supplier arranges registration, badge and follow-up, built and staffed on site. |
Badge printing is one part of the complete check-in
On-site badge printing works best as part of the complete check-in: registration, ticketing, lead scanning and real-time insight, all in one system from one supplier.
- Event Registratie
- Check-in
- Badge printing
- Lead scanning
What does on-site badge printing get you?
Enter your visitor numbers and your arrival window and see straight away how many badge printing stations you need. Leave your email address for the full picture: the complete setup, an investment indication and what you save.
Calculate what is needed for your event
An indication based on the realistic throughput per station. In the demo we make it exact for your event.
- The complete setup: stations, printers and spares
- Een eerste indicatie van de investering voor jouw setup
- How much evening work and wasted badges you save
- What your badge could earn in sponsor value
Your recommended setup
- The complete setup: 3 stations as a basis, 4 at the peak, plus 1 backup printer so an outage never brings you to a standstill.
- Investment from € x.xxx for this setup, including software and on-site support.
- You save the evening before: 7 to 10 hours of sorting, folding and sleeving disappears entirely.
- No waste: 60 to 90 badges that you would now print for no-shows simply never get printed.
- A real badge for everyone: 48 to 72 last-minute registrations still get a professional badge with a QR code.
- Your badge can earn money: with sponsor logos and branded cases the badge becomes an extra source of revenue.
More than a badge out of a printer
On-site badge printing is not just faster. On the day itself it also gives you more control and more value. Here is everything it includes.
Printing on the spot
Personalised, full-colour badges in seconds, printed the moment someone checks in. Nothing to sort in advance and no stacks of unused badges. Effortless.
Automatically the right design per group
VIP, speaker, exhibitor or visitor: every group automatically gets the matching design and the right colour, with no sorting by hand.
Always a QR code
Every badge gets a QR code, including those of last-minute registrations. Ready straight away for lead scanning and session check-in.
Adjust on the spot
A typo, or a colleague instead of the person who booked? Change the name immediately and print the right badge, with no fuss.
Sponsor waarde & extra inkomsten
Put sponsor logos on the badge or in a branded holder. Good for your sponsors, and a welcome extra for the budget.
Self check-in at the badge
Let visitors check themselves in at a kiosk and collect their own badge. Fewer hosts needed, shorter queues and more speed.
Real-time overview
Every printed badge is immediately a check-in. See live who is inside, who you are still expecting and what your no-show rate is.
Less waste
You print only what you actually use. No boxes of unused badges for visitors who never turned up.
Makkelijker netwerken
Name and job title are on the badge, so visitors recognise each other more quickly. That makes introducing them effortless.
Een persoonlijk welkom
Your hosts get a prompt the moment they check in a VIP or a speaker, so they can welcome that person personally straight away.
The guide to flawless printing at the door
Everything you arrange beforehand and on the day itself for flawless on-site badge printing, gathered into one clear guide. From badge design per group and the number of stations to the arrival planning and a sustainable badge choice. Useful even if you are not working with Let's Get Digital yet.
How on-site badge printing works
Dit kun je van ons verwachten, van het eerste gesprek tot en met de data na sluiting van de deuren.
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Intake & advies
We go through your event, your visitor numbers and your ticket types, and work out how many stations you need.
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Badge design
You supply your own badge design. We set it up so that every group automatically gets the right design and the right colour.
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Specialist op locatie
Our specialist builds the stations, loads the badges, runs a test print and briefs your hosts.
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Printing at the door
Visitors scan their ticket, the right badge rolls out and you see in real time who is inside.
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Data achteraf
Je ontvangt data over opkomst, no-shows en sessiedeelname, klaar voor je opvolging.
What organisers notice
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FAQ
Print only what your visitors actually use
Printing in advance is printing on hope: up to 16% of all pre-printed badges end up unused in the bin, and less than 2% of plastic badges are recycled. Print only at the moment itself and most of that waste disappears.
No unused stacks
You print only the badges of visitors who actually check in. No boxes full of pre-printed badges for no-shows that go in the bin afterwards.
Recyclable paper, no plastic
Choose recyclable paper badges without plastic holders, PVC or glue. Thermally printed, so without ink or ribbon. A light, sustainable badge instead of plastic that is almost never recycled.
Fits your sustainability goals
Waste reduction now sits at the top of the list for event organisers. With on-demand printing you score visibly on that, without giving up any professionalism.
Ready to get the night before back?
Book a free demo and discover in fifteen minutes how on-site badge printing works for your event. No obligation, with tailored advice straight away.
